How to export Office 365 mailbox to PST – Complete Guide

export office 365 mailbox to pst

Many users think of how to export Office 365 mailbox to PST file format. If you also want to move towards Office 365 mailbox exporting task, this blog will become helpful for your task. Office 365 is a cloud-based Saas that comes with many user-oriented features. Some of the best features of this platform are an easy user interface, easy accessibility, and many more.

Generally, we have seen users prefer the PST file format to export their data. The reasons behind this could vary from user to user. But still, some points could be one of the factors due to which users look to do this task that we will discuss.

Moreover, Office 365 offers a variety of productive applications like Outlook, Skype, MS Word, and many more. To get deep details on the solutions to backup Office 365 email in PST, users must read this blog until the end.

Reasons behind taking the Office 365 email backup

This task could not be performed due to a single reason; it could be multiple. In the below points, we share a few points responsible for why users are going towards this task.

  • Users can easily port PST files to another, so exporting emails to PST is the best option if they want to move their data.
  • Office 365 email backup is also one of the reasons why a user wants to do this task. Users can keep their data in a local drive by moving emails to PST.
  • One can also protect their data from accidental deletion, accidental data loss, and other mishaps.
  • If you export Office 365 mailbox to PST file format, this will also help them to reduce the size of the Office 365 mailboxes.

Such few reasons motivate users to do this task. However, it is not easy for users to accomplish this task gently. It requires an effective solution to ideally move towards to export Office 365 mailbox to PST file format.

In the upcoming section, we will elaborate on the solutions to do this task and provide you with the best one to make this task easy as a cakewalk.

Approaches to move Office 365 emails to PST files

With two approaches, users can do this task manually and professionally. Microsoft doesn’t provide any direct way to export Office 365 mailbox to PST file format. But users can use the eDiscovery Export Tool to do this task. Users need third-party software to do this task in a professional manner.

Before you start this task manually, we advise users to read out the manual solution’s problems. Due to the limitations of the manual approach, it could become a hectic and complicated task for users to backup Office 365 mailboxes to PST.

Why is it tricky to backup Office 365 email manually?

As discussed above, users can use eDiscovery Export Tool to do this task, but it is challenging for all users to execute. The points below will help you understand this solution’s limitations; read them out.

  • This solution works slowly and can take hours to backup Office 365 mailboxes to PST file format.
  • Users need to follow lengthy and numerous steps to complete this task with the help of a manual solution.
  • Without proper technical skills, it isn’t effortless to export Office 365 mailbox to PST using this manual way.
  • Always a high possibility the folder hierarchy and metadata will affect if you go manually.

That is why we mentioned that the manual solution is not easy to execute for users to export Office 365 mailbox to PST file format. So, use a professional third-party tool to do this task instantly.

Migrate Office 365 mailbox to PST- Shoviv professional way

Users can instantly complete this task using the Shoviv Office 365 Backup and Restore Tool. This software assembles many user-centric features and does this task in a little bit of time. It works without limitations, so users do not need to think about the mailbox size and number of mailboxes. This tool will not affect the folder structure of the emails when taking the Office 365 email backup to Outlook PST.

It offers numerous file formats that you can use to save the Office 365 mailbox, such as PST, MBOX, MSG, EML, etc. This tool allows scheduling the backup job or running it instantly after creating it. Moreover, one can schedule the backup task on a daily, weekly, or monthly basis. It offers a user-friendly GUI, so no one faces problems to export Office 365 mailbox to PST file format.

Ending Words

With this blog, we understand the solutions to move your Office 365 emails to Outlook PST files. In the end, we suggest users use the Shoviv professional third-party tool to export Office 365 mailbox to PST file format. This is a perfect solution if you want to move your emails without any difficulty. Users can also try out its free demo version to learn how this tool works and its features.


Sam Jackson
Author: Sam Jackson

By Sam Jackson

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